Oldbury Cottage Care Farm CIC
Effective Date: February 2025
1. Introduction
Oldbury Cottage Care Farm CIC (“we,” “us,” or “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Data Controller
The data controller responsible for your personal data is:
Jon Smith
Oldbury Cottage Care Farm CIC
2 Lodge Cottage, Oldbury, Hartshill, CV10 0TJ
Tel: 02475 098070
Email: info@occf.org.uk
3. What Personal Data We Collect
We may collect and process the following personal data:
- Identity Data: Name, title, and date of birth
- Contact Data: Address, email, and phone number
- Transaction Data: Details about payments and donations
- Technical Data: IP address, browser type, and usage data
- Special Category Data: Health and accessibility requirements (only where necessary for participation in farm activities)
4. How We Collect Your Data
We collect personal data in the following ways:
- Directly from you when you contact us, sign up for activities, donate, or subscribe to our newsletters
- Automatically through cookies when you visit our website
- From third parties, such as referral organisations or funding bodies
5. How We Use Your Data
We process your data for the following purposes:
- To provide and manage farm activities and services
- To communicate with you regarding your involvement
- To process donations and funding applications
- To comply with legal obligations and safeguarding policies
6. Legal Basis for Processing Data
We only process personal data when we have a lawful basis to do so, including:
- Consent: Where you have given explicit permission
- Contractual Obligation: Where processing is necessary for an agreement
- Legal Obligation: Compliance with legal or regulatory requirements
- Legitimate Interests: Where processing is necessary for our business operations
7. Data Sharing & Third Parties
We do not sell or trade personal data. However, we may share data with:
- Service providers assisting in farm operations
- Regulatory authorities where legally required
- Funding bodies for grant applications and reporting
8. Data Security
We implement appropriate technical and organisational measures to safeguard your data against loss, theft, and unauthorised access.
9. Data Retention
We retain personal data only as long as necessary to fulfil the purposes outlined in this policy or as required by law.
10. Your Rights
Under GDPR, you have the following rights:
- Access: Request a copy of the data we hold
- Correction: Request correction of inaccurate data
- Erasure: Request deletion of your data under certain conditions
- Objection: Object to data processing
- Restriction: Request restriction of processing in certain cases
- Portability: Request transfer of data to another service provider
To exercise these rights, contact us at info@occf.org.uk.
11. Cookies & Website Tracking
Our website may use cookies to enhance user experience. You can adjust cookie settings in your browser.
12. Changes to This Policy
We may update this policy from time to time. Any significant changes will be communicated on our website.
13. Contact Us
If you have any concerns or questions about this policy or how we handle your data, please contact:
Jon Smith
Oldbury Cottage Care Farm CIC
2 Lodge Cottage, Oldbury, Hartshill, CV10 0TJ
Tel: 02475 098070
Email: info@occf.org.uk
For complaints, you can also contact the Information Commissioner’s Office (ICO) at www.ico.org.uk.
This policy was last updated in February 2025